How to Organize a Successful Staff Family BBQ

Want your employees to feel like they're a truly valued part of the team, give staff from different departments the chance to interact, or boost company morale? If so, organising a barbeque for staff and their families is a great option. Staff will feel appreciated, everyone will have the opportunity to enjoy socialising after work, and you'll create positive memories together, strengthening team connections.

Organising a staff event doesn't have to be difficult. Get a small team together and allocate tasks, making sure to include everything listed below.

Cater to all dietary requirements

Just because it's a barbeque doesn't mean that meat should be the only option. You should make sure you're able to cater to all dietary requirements, and options could include vegetarian burgers, gluten-free bread rolls, vegetable kebabs, halal meat, and nut-free dessert options. Ask all attendees to notify you of any dietary needs, preferences or allergies well ahead of time so that you can prepare. Be sure to have ingredient lists for everything that's served so that people can check before eating.

Arrange outdoor games and activities

Family barbeques are all about making sure that the kids and the adults have fun. For the adults, organising competitive sports can be a lot of fun. How about a football match between HR and accounting? Or a fun volleyball tournament, with a prize for the winner? These events are great because they provide entertainment for everyone watching, not just those taking part. For kids, having plenty of different activities is essential in keeping them from getting bored. Here are some ideas to get you started:

  • Giant board games
  • Face painting
  • Temporary tattoos
  • Nail art
  • Frisbees
  • Bouncy castle
  • Ball pit

Ask for suggestions from your employees and their children to help everyone feel involved in setting up the event.

Provide shade and shelter from the elements

The weather doesn't always cooperate, so it's important to be prepared. Hiring several large marquees is a great way to provide shelter from both sun and rain. Marquees with walls provide extra shelter from rain and wind, while open marquees are cooler on hot days, so check the forecast before you decide. Picnic tables with large sun umbrellas are a good option if there's bright sun expected — it's important to keep kids safe from sunburn and heatstroke. Holding the event next to an indoor venue is ideal, as you'll be able to relocate indoors if the weather isn't good.

Show your employees and their families how much you appreciate them with a fun family barbeque — you'll notice the difference at work on Monday.


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